Secretary

Secretaries assist professionals, managers and executives by performing clerical and secretarial duties.

Secretaries may perform the following tasks:

• screen telephone and personal callers
• make and record appointments
• operate office equipment such as photocopiers, fax machines, switchboards and computers
• file correspondence and other records
• receive and process incoming and outgoing mail
• write letters and reports on behalf of the organisation
• store and retrieve data on computers
• talk to clients
• prepare agendas or programs for meetings
• attend and take minutes of meetings, both in the office and at other locations
• organise business itineraries, travel arrangements, conferences, meetings and social functions
• hire and supervise staff
• maintain budget and account records
• purchase office supplies.

Specialisations:

Legal Secretary

A legal secretary uses knowledge of legal terminology to prepare documents and reports.

Medical Secretary

A medical secretary uses knowledge of medical terminology to prepare documents and reports.

The duties secretaries perform vary a great deal according to the size and type of organisation in which they work. Experienced secretaries may advance to positions of higher responsibility.

Personal Requirements:

• good command of the English language, both written and spoken
• sound organisational and interpersonal skills
• able to work under pressure and meet deadlines
• able to work independently
• aptitude for working with computers
• good grooming and presentation
• able to act with tact and discretion.

Related Jobs:

• Office Administrator
• Receptionist
• Transcript Typist
• Word Processing Operator

Education and Training, Employment Opportunities and Additional Information

Select the State/Territory you are interested in:

• NSW/ACT
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